SAP S/4HANA & Joget Integration for Real-Time Workflow Automation
This project involved integrating SAP S/4HANA data with the low-code Joget platform to create a seamless, automated workflow for managing business discussions and process updates across multiple departments. The primary goal was to establish a reliable, real-time data synchronization mechanism between the core ERP (SAP) and the workflow management system (Joget), thereby eliminating manual updates, reducing approval bottlenecks, and centralizing communication related to business decisions.
Client Overview
The client is a leading power generation company in Japan. Facing challenges with manual file handling, data duplication, and the need for seamless multilingual support (Japanese and English) for a large, diverse workforce, the organization required a reliable, automated system for internal department submissions.
Technical Stack
Industry
Energy, Power Generation & Utility
Region
Japan
Project-size
Non-Disclosable
Company size
Implied Large Scale Company
Implementation Highlights
Created a seamless, bi-directional data flow by integrating SAP APIs directly into Joget’s Process Flow via custom Java code.
Automated the process of flagging and synchronizing updates in real-time across both platforms.
Designed a centralized system for managing business discussion outcomes and linking them directly to immediate data updates in SAP.
Implemented error checking and response validation within the custom API code for robust, reliable synchronization.
Challenges & Solutions
Manual data updates caused delays and errors.
Solution: Automated the entire data synchronization process between SAP and Joget using custom API calls, eliminating manual data entry and ensuring real-time consistency.
Inefficient management of multi-departmental business discussions and approval bottlenecks.
Solution: Streamlined API integration and used Joget’s workflow automation to centralize discussion results, automate approval processes, and immediately reflect decisions as data updates.
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8+
Years of Business
Experience
100+
Happy
Customers
15+
Countries with
Happy Customers
100+
Agile enabled
employees
Results & Impact
- Achieved real-time data accuracy and reduced the incidence of manual errors.
- Achieved an estimated 70% reduction in time spent on manual data entry and updates.
- Significantly streamlined workflow and approval processes for business discussions.
- Improved operational efficiency, allowing staff to focus on strategic, value-added activities.
Key Learnings & Acheivement
- The project highlights the importance of clear communication between business stakeholders and IT teams during complex system integrations, along with thorough testing—particularly extensive API testing across environments—to prevent production bottlenecks and ensure stable, reliable integrations.
- The solution has been documented and maintained as a structured data library and reference framework, enabling other organizations to review, follow, and replicate the implementation approach—positioning it as a proven model that builds trust and encourages prospective companies to prefer and engage with us.
