GDPR Compliance and Employee Consent Automation
How Iqra Technology built a centralised, auditable GDPR employee consent system for a UK-based IT services organisation — using Power Apps, Power Automate, and SharePoint Online to achieve 100% compliance with UK data protection laws.
Client Overview
A precision engineering company headquartered in Glenrothes, Scotland, specialising in the in-house design, manufacture, assembly, testing, and servicing of advanced equipment for the global subsea oil and gas industry. Operating as a mid-scale business with a growing workforce, the HR team faced increasing pressure to manage employee onboarding efficiently across emails and spreadsheets, with no central repository for critical records.
Industry Details
Project Overview
A UK-based IT services organisation required a fully digital, auditable GDPR consent management system to comply with UK data protection regulations. The solution was built using Microsoft Power Apps, Power Automate, and SharePoint Online. It digitised the consent collection process, automated HR approval routing, implemented digital signatures for legal validity, and established a version-controlled document library in SharePoint — all with automated reminder emails and real-time compliance tracking.
Client Requirements
- Replace manual GDPR consent collection with a centralised digital system.
- Display the company GDPR policy and capture employee consent digitally via Power Apps.
- Implement digital signature functionality for legally valid employee acknowledgment.
- Route signed forms to HR for review and approval via automated Power Automate workflows.
- Automatically store approved consent forms in SharePoint with metadata tagging (employee name, date, version).
- Send automated reminder emails to employees who have not completed consent within a defined timeline.
- Provide HR with tracking reports for real-time monitoring of submission and approval status.
Technologies Used
Challenges & Solutions
Measurable Results
Implementation Highlights
What Our Clients Say
Verified reviews from Clutch.co — rated 4.7/5 across 8 client engagements.
"What stood out most about Iqra Technology was their genuine commitment to delivering quality work and their proactive approach throughout the project. It felt like working with a partner rather than just a vendor."
"Working with Iqra Technology was an excellent experience. They understood our requirements clearly, built the solution, and completed the integration smoothly. The end result has streamlined our operations."
"Iqra Technology played a key role in enhancing our internal digital workplace. The portal is now easy to navigate, visually clean, and aligned with our business needs."
"They performed as promised, communicated regularly, and completed the project on time. All requested data was properly and securely migrated."
"They're flexible and professional. If the company has a tight budget, they're the best company to work with. The team provides good value for money."
"The developer integrated seamlessly into our project, delivering high-quality dashboards that improved decision-making for our clients."
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