PPE Issue Tracking Automation – Power Apps | Iqra Technology
Power Apps · PPE Tracking · Case Study
PPE Issue Tracking Automation
How Iqra Technology built a PPE issue tracking app for a UK-based Oil and Gas company — using Microsoft Power Apps to digitise personal protective equipment allocation, stock levels, and renewal tracking.
Power AppsPPE TrackingOil and GasSafety Compliance
Client Overview
A precision engineering company headquartered in Glenrothes, Scotland, specialising in the in-house design, manufacture, assembly, testing, and servicing of advanced equipment for the global subsea oil and gas industry. Operating as a mid-scale business with a growing workforce, the HR team faced increasing pressure to manage employee onboarding efficiently across emails and spreadsheets, with no central repository for critical records.
Industry Details
IndustryOil and Gas
LocationUnited Kingdom
Timeline3 Weeks
TechnologyMicrosoft Power Apps, SharePoint Online, Power Automate
Company Size51-200 Employees
Organisational ScaleMid Scale Company
Project Overview
A UK-based Oil and Gas company needed a reliable way to track PPE issuance, stock, and renewal across its workforce. Using Microsoft Power Apps, Iqra Technology built a PPE issue tracking app that logs every item issued, monitors stock levels in real time, and flags upcoming renewals before compliance gaps occur.
Client Requirements
Digitise the PPE issuance log so every item handed to an employee is recorded instantly.
Track real-time PPE stock levels per site and item type.
Flag PPE items approaching their expiry or renewal date.
Alert site supervisors when stock falls below a minimum threshold.
Maintain a complete PPE issuance history per employee for compliance audits.
Provide a dashboard view of PPE compliance status across all sites.
Technologies Used
Microsoft Power AppsSharePoint OnlinePower AutomateMicrosoft 365Dataverse
Challenges & Solutions
Problem 1PPE issuance was recorded on paper logs at each site, making it impossible to get a consolidated, real-time view of what equipment employees currently held.
SolutionBuilt a Power Apps PPE issue tracking app connected to a centralised Dataverse backend, recording every issuance instantly and giving a single real-time view across all sites.
Problem 2PPE stock levels were checked manually and often ran low without warning, risking compliance gaps when employees needed replacement equipment urgently.
SolutionImplemented automated low-stock alerts in Power Automate that notify supervisors as soon as any PPE item falls below its minimum threshold.
Problem 3There was no systematic way to track which PPE items were approaching expiry, leading to employees occasionally using equipment past its safe usage period.
SolutionAdded automated renewal-date tracking that flags PPE items nearing expiry and notifies supervisors to schedule replacements ahead of time.
Measurable Results
100%
Manual PPE Logs Eliminated
All PPE issuance is now recorded digitally and instantly across sites.
Real-Time
Stock Visibility
Supervisors can view live PPE stock levels for every site and item type.
0
Missed Renewal Deadlines
Automated alerts ensure PPE nearing expiry is flagged before it becomes a compliance risk.
100%
Audit-Ready Compliance Records
Every PPE issuance is logged per employee for instant audit retrieval.
Implementation Highlights
✓Built a Power Apps interface for supervisors to log PPE issuance per employee in seconds.
✓Connected the app to a centralised Dataverse backend for real-time stock tracking across sites.
✓Implemented automated low-stock alert flows in Power Automate per PPE item and site.
✓Added renewal/expiry tracking with automated notifications ahead of due dates.
✓Maintained a complete, searchable PPE issuance history per employee for compliance audits.
✓Configured dashboards summarising PPE compliance status and stock health across all sites.
What Our Clients Say
Verified reviews from Clutch.co — rated 4.7/5 across 8 client engagements.
★★★★★
"What stood out most about Iqra Technology was their genuine commitment to delivering quality work and their proactive approach throughout the project. It felt like working with a partner rather than just a vendor."
MJ
Mohd Jaukh
HR Leader, ThinkBiz Technology Pvt Ltd
5.0
Clutch
★★★★★
"Working with Iqra Technology was an excellent experience. They understood our requirements clearly, built the solution, and completed the integration smoothly. The end result has streamlined our operations."
AD
Anonymous Director
Financial Services Company, Australia
5.0
Clutch
★★★★★
"Iqra Technology played a key role in enhancing our internal digital workplace. The portal is now easy to navigate, visually clean, and aligned with our business needs."
AE
Anonymous Executive
DataHeights, Canada
5.0
Clutch
★★★★½
"They performed as promised, communicated regularly, and completed the project on time. All requested data was properly and securely migrated."
TE
Todd
Managing Partner, Emanuel Law Group
4.5
Clutch
★★★★½
"They're flexible and professional. If the company has a tight budget, they're the best company to work with. The team provides good value for money."
GI
Anonymous
Group IT Director, Investment Management, Dubai
4.5
Clutch
★★★★★
"The developer integrated seamlessly into our project, delivering high-quality dashboards that improved decision-making for our clients."
Yes. A Power Apps PPE tracking solution records every PPE item issued to each employee, providing complete visibility into issue history, returns, and compliance. Contact Iqra Technology to discuss your requirements.
Digital PPE records provide instant access to issue history, employee acknowledgments, and audit reports, making safety audits faster and more accurate.
Yes. Supervisors can issue PPE, update records, and verify employee information from mobile devices, even while working on-site.
Yes. Power Apps can automatically notify employees and safety teams when PPE approaches its inspection, expiry, or replacement date.
Yes. Barcode and QR code scanning reduces manual entry, improves accuracy, and allows faster tracking of helmets, gloves, safety shoes, and other PPE.
No. AI can assist with development, but building a secure Power Apps application requires experienced developers to design workflows, integrations, security, and reporting. Dedicated Power Apps developers are available from just $14/hour or FULL TIME / MONTHLY – $2,300/month. Visit our
Hire Power Apps Developers page.
Yes. Iqra Technology's Power Apps developers build AI-powered business applications and integrate leading AI technologies to automate workflows, improve compliance, and streamline business operations. Dedicated Power Apps developers are available from just $14/hour or FULL TIME / MONTHLY – $2,300/month. Visit our
Hire Power Apps Developers page or
Contact Iqra Technology.
Yes. The application can automatically assign PPE requirements based on department, designation, work location, or job role, ensuring employees receive the correct safety equipment.
A centralized Power Apps solution allows all locations to manage PPE digitally through one system, eliminating spreadsheets and improving compliance reporting.
Yes. Power Apps applications are highly scalable and can support additional employees, worksites, PPE categories, approval workflows, and integrations as your business grows. Contact Iqra Technology to discuss your future requirements.
Pricing depends on features such as QR code scanning, PPE lifecycle tracking, dashboards, approval workflows, and integrations with Microsoft 365 or SharePoint. Iqra Technology offers dedicated Power Apps developers from $14/hour or FULL TIME / MONTHLY – $2,300/month for PPE tracking and workplace safety automation. Contact
Iqra Technology.
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