Employee Medical Verification Automation | Iqra Technology
Power Apps · Medical Verification · HR Compliance · Case Study
Employee Medical Verification Automation
How Iqra Technology digitised employee medical data collection and verification for a UK-based IT services organisation — using Power Apps, Power Automate, and SharePoint Online to eliminate manual handling and ensure full confidentiality and compliance.
Power AppsPower AutomateSharePoint OnlineMedical VerificationHR Compliance
Client Overview
A precision engineering company headquartered in Glenrothes, Scotland, specialising in the in-house design, manufacture, assembly, testing, and servicing of advanced equipment for the global subsea oil and gas industry. Operating as a mid-scale business with a growing workforce, the HR team faced increasing pressure to manage employee onboarding efficiently across emails and spreadsheets, with no central repository for critical records.
Industry Details
IndustryHi-Tech / IT Services
LocationUnited Kingdom
Timeline3 Weeks
TechnologyMicrosoft 365 (Power Platform)
Company Size51–200 Employees
Organisational ScaleMid-Scale Company
Project Overview
A UK-based IT services organisation sought to replace its manual, paper-based employee medical verification process with a secure digital system. The solution was built using Microsoft Power Apps, Power Automate, and SharePoint Online. It enables employees to securely submit and digitally sign medical details through a structured form, with completed records automatically stored in SharePoint for HR review. Role-based access controls ensure only authorised personnel can view sensitive data, and mandatory field validations ensure data completeness before submission.
Client Requirements
Digitise the collection of employee medical information via a structured and secure Power Apps form.
Implement digital signature functionality for employee authorisation of submitted medical details.
Automatically store signed medical forms in SharePoint Online for audit and compliance purposes.
Enable HR access with version control and document management in SharePoint.
Enforce permission-based access to restrict visibility of sensitive medical data to authorised personnel only.
Add mandatory field validations to ensure completeness of medical data before submission.
Technologies Used
Microsoft Power AppsMicrosoft Power AutomateSharePoint OnlineMicrosoft 365
Challenges & Solutions
Problem 1Manual handling of employee medical records created significant confidentiality risks and compliance gaps, with sensitive data circulating via email and paper forms.
SolutionImplemented a secure Power Apps form with permission-based access controls, ensuring medical data is only accessible to authorised HR personnel and never exposed through insecure channels.
Problem 2Missing or incomplete medical data frequently delayed HR verification and compliance checks, requiring manual follow-up.
SolutionAdded mandatory field validations and completeness checks in Power Apps to ensure all required medical information is captured before the form can be submitted.
Measurable Results
100%
Paperwork Eliminated
All medical data collection, signing, and storage is fully digital — zero manual paperwork.
100%
Secure Record Storage
Every signed medical form is automatically stored in SharePoint with role-based access control.
0
Compliance Gaps
Mandatory validations ensure no incomplete records reach HR for review.
Real-Time
HR Access
HR can access, review, and manage medical records in real time through SharePoint.
Implementation Highlights
✓Designed a Power Apps form for employees to securely fill in and submit medical details.
✓Integrated digital signature functionality for employee authorisation of medical information.
✓Automated storage of signed medical forms in SharePoint Online for compliance and audit purposes.
✓Enabled HR access with version control and document management capabilities in SharePoint.
✓Implemented role-based permissions to ensure sensitive medical data is accessible only to authorised HR personnel.
✓Added mandatory field validations and completeness checks to prevent incomplete submissions.
What Our Clients Say
Verified reviews from Clutch.co — rated 4.7/5 across 8 client engagements.
★★★★★
"What stood out most about Iqra Technology was their genuine commitment to delivering quality work and their proactive approach throughout the project. It felt like working with a partner rather than just a vendor."
MJ
Mohd Jaukh
HR Leader, ThinkBiz Technology Pvt Ltd
5.0
Clutch
★★★★★
"Working with Iqra Technology was an excellent experience. They understood our requirements clearly, built the solution, and completed the integration smoothly. The end result has streamlined our operations."
AD
Anonymous Director
Financial Services Company, Australia
5.0
Clutch
★★★★★
"Iqra Technology played a key role in enhancing our internal digital workplace. The portal is now easy to navigate, visually clean, and aligned with our business needs."
AE
Anonymous Executive
DataHeights, Canada
5.0
Clutch
★★★★½
"They performed as promised, communicated regularly, and completed the project on time. All requested data was properly and securely migrated."
TE
Todd
Managing Partner, Emanuel Law Group
4.5
Clutch
★★★★½
"They're flexible and professional. If the company has a tight budget, they're the best company to work with. The team provides good value for money."
GI
Anonymous
Group IT Director, Investment Management, Dubai
4.5
Clutch
★★★★★
"The developer integrated seamlessly into our project, delivering high-quality dashboards that improved decision-making for our clients."
A custom Microsoft Power Apps solution can digitize medical certificate submission, approvals, document validation, and notifications, reducing manual work and improving compliance. Contact Iqra Technology to discuss your automation requirements.
The cost depends on your workflows, integrations, compliance requirements, and customization needs. Iqra Technology provides dedicated Power Apps developers from just $14/hour or FULL TIME / MONTHLY – $2,300/month. Visit our
Hire Power Apps Developers
page or
Contact Iqra Technology
for a customized estimate.
Businesses automate document submission, approval workflows, reminders, and status tracking through a centralized application, reducing delays and improving process visibility across locations.
Yes. Employees can securely upload medical documents, track approval status, and receive notifications from any device, making the verification process faster and more convenient.
A Power Apps solution with role-based access, Microsoft security, audit trails, and secure data storage helps protect sensitive employee information while supporting compliance requirements.
No. AI can assist with development, but building a secure business application requires experienced developers for workflow design, integrations, security, and testing. Dedicated Power Apps developers are available from $14/hour or FULL TIME / MONTHLY – $2,300/month. Visit our
Hire Power Apps Developers
page.
Yes. Iqra Technology's Power Apps developers build AI-powered business applications and integrate intelligent automation tailored to your business requirements. Dedicated developers are available from $14/hour or FULL TIME / MONTHLY – $2,300/month. Visit our
Hire Power Apps Developers
page or
Contact Iqra Technology.
Yes. Microsoft Power Apps integrates with Microsoft 365, SharePoint, Dataverse, and many HR and business systems, allowing you to automate processes without replacing your existing applications.
Most Power Apps projects are completed within a few weeks, depending on workflow complexity, integrations, and business requirements. Contact
Iqra Technology
for a project timeline.
Yes. Microsoft Power Apps is designed to scale, making it easy to add new workflows, approvals, forms, and business processes as your organization grows. Contact
Iqra Technology
to discuss future enhancements.
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