Automated Supplier Creation Request Workflow with Nintex
How Iqra Technology digitised the supplier onboarding and master data creation process using Nintex on SharePoint — enforcing compliance checks, document collection, and governed ERP creation.
Client Overview
A well-established UAE corporate house with over 10 group companies operating across Technology, Oil & Gas, Pharmaceuticals, Manufacturing, Distribution, Hospitality, Healthcare, and Consumer Services.
Industry Details
Project Overview
Iqra Technology built a Nintex Supplier Creation Request workflow on SharePoint Online. Procurement teams submit new supplier requests through a structured Nintex Form that captures full master data and enforces mandatory compliance document upload. The workflow routes through procurement, compliance, and finance approval — with blacklist checks and duplicate detection — before the ERP record is created.
Client Requirements
- Replace email-based supplier onboarding with a structured digital request.
- Enforce collection of mandatory supplier documents (trade licence, bank letter, VAT certificate).
- Perform duplicate supplier detection before creation.
- Check supplier name against internal and regulatory blacklists.
- Route through procurement manager, compliance, and finance approval.
- Automatically create approved supplier records in ERP.
- Provide a searchable supplier onboarding register in SharePoint.
- Notify the requestor and supplier of onboarding status at each stage.
Technologies Used
Challenges & Solutions
Measurable Results
Implementation Highlights
- Structured Nintex Form with mandatory compliance document upload.
- Automated blacklist and sanctions check before approval routing.
- Real-time ERP duplicate supplier detection at submission stage.
- Multi-stage approval: procurement, compliance, and finance.
- Automated ERP supplier record creation post-approval via API.
- Searchable SharePoint supplier onboarding register with full audit trail.
What Our Clients Say
Verified reviews from Clutch.co — rated 4.7/5 across 8 client engagements.
"What stood out most about Iqra Technology was their genuine commitment to delivering quality work and their proactive approach throughout the project."
"They performed as promised, communicated regularly, and completed the project on time. All requested data was properly and securely migrated."
"The developer integrated seamlessly into our project, delivering high-quality dashboards that improved decision-making for our clients."
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