Employee Onboarding Process Automation
How Iqra Technology digitised and fully automated the employee onboarding lifecycle for a UK-based subsea oil and gas engineering company — using Power Apps, Power Automate, SharePoint Online, and MS Word.
Client Overview
A precision engineering company headquartered in Glenrothes, Scotland, specialising in the in-house design, manufacture, assembly, testing, and servicing of advanced equipment for the global subsea oil and gas industry. Operating as a mid-scale business with a growing workforce, the HR team faced increasing pressure to manage employee onboarding efficiently across emails and spreadsheets, with no central repository for critical records.
Industry Details
Project Overview
A precision engineering firm in the subsea oil and gas sector sought to modernise its employee onboarding process by eliminating manual paperwork and email-driven workflows. The project focused on building a centralised digital onboarding solution using Microsoft Power Apps, Power Automate, SharePoint Online, and MS Word. The implementation digitised the collection of employee data, automated multi-level HR approval workflows, enabled digital document signing, and established a secure, searchable document repository in SharePoint — all within a 4-week delivery window.
Client Requirements
- Digitise the end-to-end employee onboarding process.
- Eliminate manual paperwork and email-based document handling.
- Capture employee personal, banking, and identification information via a structured digital form.
- Implement digital signature functionality for employee confirmation and HR authorisation.
- Build multi-level approval workflows for HR verification and manager sign-off.
- Securely store all approved onboarding documents in a centralised SharePoint repository.
- Send automated notifications and status updates at each stage of the process.
- Enforce role-based access control to restrict visibility to HR and management only.
Technologies Used
Challenges & Solutions
Measurable Results
Implementation Highlights
What Our Clients Say
Verified reviews from Clutch.co — rated 4.7/5 across 8 client engagements.
"What stood out most about Iqra Technology was their genuine commitment to delivering quality work and their proactive approach throughout the project. It felt like working with a partner rather than just a vendor."
"Working with Iqra Technology was an excellent experience. They understood our requirements clearly, built the solution, and completed the integration smoothly. The end result has streamlined our operations."
"Iqra Technology played a key role in enhancing our internal digital workplace. The portal is now easy to navigate, visually clean, and aligned with our business needs."
"They performed as promised, communicated regularly, and completed the project on time. All requested data was properly and securely migrated."
"They're flexible and professional. If the company has a tight budget, they're the best company to work with. The team provides good value for money."
"The developer integrated seamlessly into our project, delivering high-quality dashboards that improved decision-making for our clients."
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