GDPR Compliance and Employee Consent Automation
This project automates GDPR acknowledgment by enabling employees to review policies, give digital consent, sign forms, route approvals to HR, and securely store approved records in SharePoint Online.
Client Overview
A UK-based IT services organization managing sensitive employee and client data. With increasing compliance requirements, the company needed a centralized and auditable system for GDPR consent collection and storage to maintain full compliance with UK data protection laws.
Technical Stack
Industry
Hi-Tech
Region
United Kingdom (UK)
Project-size
Non-Disclosable
Company size
Mid-scale company
Implementation Highlights
Developed a Power Apps form to display the company’s GDPR policy and capture employee consent digitally.
Implemented digital signature functionality for employee confirmation.
Designed Power Automate workflows to route signed forms to HR for review and approval.
Configured a SharePoint Online document library to automatically store approved consent forms, tagged with metadata such as employee name, date, and version.
Added automated reminder emails to employees who had not completed the consent form within a defined timeline.
Created tracking reports for HR to monitor submission and approval status.
Challenges & Solutions
Manual GDPR consent collection was inconsistent and lacked proper records.
Solution: Implemented a centralized digital consent system using Power Apps and SharePoint to ensure every acknowledgment is tracked and auditable.
Missing digital proof of employee consent and HR approval.
Solution: Introduced a Power Automate-based approval flow and digital signatures for legally valid proof of consent.
Difficulty tracking which employees had or hadn’t completed GDPR acknowledgment.
Solution: Built Power BI-ready SharePoint lists and reports for HR, giving real-time visibility into acknowledgment status.
1000+ Projects Experienced
Access Iqra Technology’s skilled developers and experts. Enjoy a risk-free two-week trial and take advantage of our cost-effective solutions.
8+
Years of Business
Experience
100+
Happy
Customers
15+
Countries with
Happy Customers
100+
Agile enabled
employees
Results & Impact
- Achieved 100% GDPR acknowledgment compliance across all employees.
- Enabled secure, version-controlled storage of signed forms in SharePoint.
- Improved record management and eliminated manual follow-ups.
- Reduced HR administrative workload by 50% through automated notifications and approvals.
Key Learnings & Achievement
- Power Platform provides a quick and scalable approach to implementing compliance workflows. It enables organizations to automate approvals, enforce policy adherence, and adapt to changing compliance requirements with minimal development effort.
- The solution has been systematically documented as a structured knowledge repository and reference framework, enabling other organizations to review, adopt, and replicate the implementation approach. This establishes the solution as a proven model, enhances credibility, and motivates prospective organizations to engage with us
