Employee Equipment Issue Automation
The Equipment Issue form streamlines reporting by enabling managers to submit digitally signed requests, notify employees for acknowledgment, generate signed PDFs, and securely store finalized records in SharePoint.
Client Overview
A UK-based mid-sized company aiming to automate internal employee-related processes and maintain accurate equipment records in compliance with IT asset policies.
Technical Stack
Industry
Services
Region
United Kingdom (UK)
Project-size
Non-Disclosable
Company size
Mid-scale company
Implementation Highlights
Designed a Power Apps form for managers to record employee equipment issues.
Integrated Power Automate workflow for employee email notifications and digital signatures.
Automated PDF generation and storage in SharePoint library.
Challenges & Solutions
Manual issue tracking led to miscommunication and missing records.
Solution: Implemented centralized Power Apps form linked to SharePoint for accurate tracking.
No proof of acknowledgment from employees.
Solution: Introduced digital signature workflow and auto-generated PDF for validation.
Delay in updating IT asset records.
Solution: Automated process reduced manual dependencies and improved visibility
1000+ Projects Experienced
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8+
Years of Business
Experience
100+
Happy
Customers
15+
Countries with
Happy Customers
100+
Agile enabled
employees
Results & Impact
- Reduced time spent on issue acknowledgment by 70%.
- Enhanced coordination between managers and employees.
- Achieved accurate and auditable records of issued equipment.
- Improved data traceability in SharePoint for compliance.
Key Learnings & Achievement
- Automation ensures transparency and accountability in internal asset handling by standardizing processes, maintaining clear ownership, and providing an auditable trail of all asset movements.
- The solution has been systematically documented as a structured knowledge repository and reference framework, enabling other organizations to review, adopt, and replicate the implementation approach. This establishes the solution as a proven model, enhances credibility, and motivates prospective organizations to engage with us
