Employee Induction Form Automation
The induction form automation streamlines employee onboarding by capturing induction details, enabling digital signatures from inductors and employees, and automatically storing signed PDF records in SharePoint for HR reference.
Client Overview
A UK-based corporate firm that wanted to automate and document its employee induction process to maintain consistent onboarding practices and compliance with company policies.
Technical Stack
Industry
Services
Region
United Kingdom (UK)
Project-size
Non-Disclosable
Company size
Mid-scale company
Implementation Highlights
Power Apps form for capturing induction details.
Automated routing via Power Automate to employees for digital acknowledgment.
PDF generation and SharePoint archival.
Notifications for pending inductions to ensure timely completion.
Challenges & Solutions
Manual inductions lacked proof of completion.
Solution: Introduced a Power Apps workflow capturing both inductor and employee digital signatures.
HR had limited visibility of induction progress.
Solution: Implemented SharePoint-based dashboards for tracking completion.
Lost or misplaced induction records.
Solution: Centralized digital storage with version control in SharePoint.
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8+
Years of Business
Experience
100+
Happy
Customers
15+
Countries with
Happy Customers
100+
Agile enabled
employees
Results & Impact
- Streamlined induction tracking with full audit trail.
- Improved HR compliance and consistency in onboarding.
- Reduced paperwork and manual follow-up time by 60%.
Key Learnings & Achievement
- Workflow automation significantly improves onboarding visibility by providing real-time status tracking, clear ownership, and better coordination across teams, ensuring a smoother and more transparent onboarding experience.
- The solution has been systematically documented as a structured knowledge repository and reference framework, enabling other organizations to review, adopt, and replicate the implementation approach. This establishes the solution as a proven model, enhances credibility, and motivates prospective organizations to engage with us
