Budget and Requisition Management System
The Budget and Requisition Management System was designed to automate and streamline the process of budget allocation, purchase requisitions, approvals, and tracking. The system replaced manual and email-based workflows with a centralized digital solution, improving financial control, transparency, and audit readiness.
Client Overview
The client is a large enterprise based in Dubai, operating across multiple business domains. The organization manages several subsidiary companies, each with its own budgeting and procurement requirements. They required a centralized system to standardize budget and requisition processes while supporting multi-company operations.
Technical Stack
Industry
Investment Company
Region
Middle East (Dubai, UAE)
Project-size
Non-Disclosable
Company size
Large scale company
Implementation Highlights
Multi-company budget management within a single Joget application
Department-wise budget allocation and financial year configuration
Purchase requisition creation with automatic budget validation
Configurable multi-level approval workflows based on amount, role, and subsidiary
Real-time status tracking and audit logs
Dashboards and reports for finance and management teams
Challenges & Solutions
Budget overspending risk
Solution: Added real-time budget validation to prevent requisitions exceeding allocated limits.
Dynamic approval requirements across departments and subsidiaries
Solution: Created a configurable approval table that allows business users to define approval levels and approvers dynamically, eliminating the need for hard-coded workflows.
Approval delays due to missed notifications
Solution: Implemented a scheduled email reminder mechanism that triggers once every 24 hours for pending approval tasks, ensuring timely action.
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8+
Years of Business
Experience
100+
Happy
Customers
15+
Countries with
Happy Customers
100+
Agile enabled
employees
Results & Impact
- Reduced approval turnaround time by 50–60%
- Improved financial governance and budget compliance
- Increased transparency across subsidiaries
- Centralized reporting for faster decision-making
Key Learnings & Next Steps
- Dynamic, table-driven approval logic provides high flexibility and reduces dependency on hard-coded workflows.
- Implementing multi-level approvals in Joget significantly improves process control and scalability for large organizations.
- Automated email reminders help minimize approval delays and improve user accountability.
- Centralized configuration empowers business users to manage approval changes without technical involvement. Implement approval escalation if reminders are ignored beyond a defined time period.
- Integrate the system with ERP/finance platforms for real-time budget synchronization.
- Introduce mobile-based approvals to enhance responsiveness of senior management.
- Add advanced analytics and SLA tracking for approval performance monitoring.
