Streamlined Clearance Request Application for Faster Department Approvals
The goal of this project was to create a centralized digital system where employees can submit, track, and complete clearance requests through an automated workflow. The system replaces manual processes with a fast, transparent, and efficient approval mechanism.
Client Overview
A Japan-based well-established Leading Energy Solution Corporate, Generating power using the fuel-based energy and thermal power energy
Technical Stack
Industry
Energy
Region
Maharashtra, India
Project-size
Non-Disclosable
Company size
Large scale company
Implementation Highlights
Developed a centralized platform to review, validate, and manage profit center transactions with a user-friendly interface.
Implemented a multi-level approval workflow with rejection notes, correction steps, and resubmission capability.
Integrated the system with the ERP for real-time posting of approved transactions and automatic status updates.
Added a complete audit trail capturing approvals, rejections, corrections, and postings for full transparency and compliance.
Challenges & Solutions
Slow and manual approval process
Solution: Automated workflow with parallel approvals to reduce processing time.
Incomplete or missing documents
Solution: Mandatory fields and document validation at submission.
Poor coordination between departments
Solution: Centralized dashboard with real-time status visibility.
Dependencies between IT, HR, and Finance
Solution: Conditional workflow logic to manage dependencies accurately.
1000+ Projects Experienced
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8+
Years of Business
Experience
100+
Happy
Customers
15+
Countries with
Happy Customers
100+
Agile enabled
employees
Results & Impact
- Clearance processing time reduced by 60%
- Manual follow-ups nearly eliminated
- Strong improvement in inter-department coordination
- Audit trails strengthened compliance
- Real-time visibility improved transparency and accountability
- Employees received predictable and clear timelines
Key Learnings & Next Steps
- Real-time ERP integration requires strong error handling, data consistency checks, retry mechanisms, and user-friendly interfaces supported by transparent audit trails to improve system adoption.
- Enhance the system by adding analytics dashboards, configurable approval rules, and bulk upload/approval capabilities.
- Extend integration with additional ERP modules or related financial systems to further improve operational efficiency and overall automation.
