Joget vs. SharePoint Online: Unveiling the Advantages of Each Platform
Introduction:
When you are searching for a tool to automate all your business processes and works and to improve teamwork, Joget and SharePoint Online are two great choices. They both have different capabilities and strength that suits different types of businesses. In this blog, we will explore what each one is good at and see how they compare in important areas like how they are easy to customize, simple to how simple they are to use, how well they work with other tools, and how much they cost.
Advantages of Joget over SharePoint Online
1. Customization and Flexibility:
- Joget lets businesses change and adjust the platform a lot because it’s built with open-source technology. This means companies can make it fit exactly how they need it to work.
- In Joget, users can make many different lists and data lists using SQL queries. This allows for handling complex data and making detailed reports easily. It’s like creating organized lists of information and using special queries to get specific data out of those lists for detailed reports and analysis.
2. Cost-Effectiveness:
- Joget offers a version of its software called the Community Edition for free. This makes it a good choice for small businesses and startups because they can use powerful software without having to pay for it.
- Joget’s Enterprise Edition provides different options for how businesses can pay to use it. This can be cheaper and more flexible than the way SharePoint Online charges, which is based on subscriptions.
- Joget is built on open-source technology, so it often costs less to get started compared to SharePoint Online. This is beneficial for many businesses/startups that don’t have a lot of money to spend beforehand.
3. Integration Capabilities:
- Joget connects smoothly with different databases and other outside applications. This helps it manage many kinds of business tasks effectively.
- Joget’s design makes it simple to connect with systems your organization already uses. This ensures that information moves smoothly from one organization to another.
- Joget supports integration with a wide variety of third-party systems and services via REST APIs and plugins, permitting businesses to connect and leverage existing tools seamlessly.
4. User-Friendly Workflow Design:
- Joget has a tool that lets you build workflows visually. This means you can create detailed processes for tasks without needing to know a lot about coding.
- Because of this tool, people who aren’t experts in technology can use Joget easily. This encourages more people in the organization to use it for their work.
5. Workflow Design:
- Joget provides a visual drag-and-drop interface for building workflows, making it less complicated for customers to layout/ design and automate business processes without any technical knowledge.
6. Low Code Development:
- Joget emphasizes a low-code approach, empowering customers to create and deploy applications rapidly with minimal coding required, thereby lowering dependency on specialized IT resources.
7. Community Support:
- Being open-source, Joget benefits from a vibrant community of developers and users who contribute plugins, extensions, and knowledge, providing additional resources and support beyond official documentation.
8. Deployment Flexibility:
- Joget may be deployed on-premises or in the cloud, providing flexibility in deciding on in which and the way to host your applications based on protection, compliance, or overall performance necessities.
9. Extensible Architecture:
- Joget’s structure allows for easy extension and customization via plugins and custom code, allowing companies to evolve and scale their applications as their desires evolve over the years.
10. User Experience:
- Joget offers a straightforward and intuitive user interface that enhances user adoption and productiveness, specifically for non-technical users who may discover SharePoint Online’s interface greater complex.
11. Security Control:
- Businesses have greater control over security configurations and permissions in Joget, ensuring that sensitive data and applications are protected according to specific organizational policies and compliance standards.
12. Offline Capability:
- Joget supports offline access and synchronization for mobile applications, allowing users to continue working even without an internet connection—a feature that SharePoint Online may not fully support out-of-the-box.
13. User Interface Customization:
- Joget grants wide range of customization of user interfaces, making it easier to tailor the platform’s look and feel to fit precise branding or user preferences.
Advantages of SharePoint Online Over Joget
1. Seamless Integration with Microsoft Ecosystem:
- As SharePoint Online is a part of Microsoft 365, it really works well with different products of Microsoft like Word, Excel, and PowerPoint. Using this approach users can easily open, edit, and share files throughout those applications while not having to interchange between different software.
- SharePoint Online affords a unified user experience across Microsoft 365 programs. This consistency makes it less complicated for users to navigate and use different tools, reducing confusion and improving performance.
2. Collaborative Features:
- Integration with Microsoft Teams in SharePoint Online authorize teams to collaborate in real-time on documents, chat, and conduct meetings inside the same platform. This seamless integration promotes teamwork and enhances productiveness by way of preserving communication and collaboration tools closely integrated.
3. Security & Compliance:
- SharePoint Online inherits security features from Microsoft 365, ensuring data stored and shared through the platform meets compliance standards and remains protected. This integration provides peace of mind for businesses handling sensitive information.
4. Workflow Automation:
- SharePoint Online integrates with Microsoft Power Automate (formerly Flow), permitting customers to automate workflows throughout different Microsoft packages. This automation allows streamline repetitive tasks and improves overall performance in business methods.
5. Maintenance-Free Cloud Environment:
- As a cloud-primarily based service, SharePoint Online remove the need for on-premises server maintenance and control.
- SharePoint Online routinely updates itself with the modern features and protection patches. This ensures that organizations always have access to the newest capabilities without having to manually install updates.
6. Built-in Security:
- Microsoft takes care of security measures like data encryption, multi-factor authentication, and threat detection. This protects organizations from cyber threats without them needing to manage these security features themselves.
7. Reliable Backups:
- SharePoint Online includes automated backup processes. This means that even if there’s a problem with data, such as accidental deletion or system failure, organizations can easily recover their information from backups maintained by Microsoft.
8. Scalability:
- Being cloud-based, SharePoint Online scales easily to accommodate growing storage and user needs. Organizations can increase their storage space or add more users without worrying about hardware limitations.
9. Global Accessibility:
- As SharePoint Online is cloud-based, users can use and access their documents/files from anywhere, but an internet connection is required. This helps in working remotely and enhances team productivity.
10. Reduced IT Overhead:
- By offloading server control and maintenance tasks to Microsoft, organizations can lessen their IT workload and charges related to maintaining on-premises infrastructure.
11. Robust Security and Compliance:
- SharePoint Online benefits from Microsoft’s strong security, giving advanced data protection features. It encrypts data from both sides, when it is being sent and when it is stored, keeping information safe from unauthorized access.
- SharePoint lets organizations control who can see specific documents or folders, helping to enforce security rules. It also supports multi-factor authentication (MFA), adding extra security to confirm the user’s identity in multiple ways, like using a password and a mobile device, before accessing the platform.
12. Powerful Collaboration Tools:
- SharePoint Online allows multiple users to edit the documents at one time. This feature permits teams to work together on same documents without having to wait for each other’s changes.
- It records a history of document versions whenever any changes done on that document, allowing users to view and restore previous versions if needed. This helps teams to track changes, revert to earlier drafts or versions, and maintain document integrity.
13. Social Features:
- SharePoint Online includes social features such as discussion boards, comments, and @mentions, allowing group members to speak, share ideas, and collaborate effectively within the platform.
14. Cost Effectiveness:
- SharePoint Online operates on a subscription-based totally pricing version, which typically consists of predictable month-to-month or annual expenses. This helps organizations budget more effectively without unexpected expenses.
- SharePoint Online allows organizations to scale their usage up or down based on their needs. Whether adding more users or increasing storage, organizations can adjust their subscription accordingly.
Comparison:
- Customization: Joget offers deeper customization capabilities through its open-source architecture and SQL queries for data handling, making it highly adaptable to specific business needs. SharePoint Online provides extensive customization options but within the boundaries of its platform and Power Apps.
- Workflow Automation: Joget’s visual workflow builder may offer a more straightforward approach for non-technical users compared to SharePoint Online’s Power Automate, which is also user-friendly but more integrated within the Microsoft ecosystem.
- Integration: SharePoint Online excels in seamless integration with other Microsoft products like Outlook, Teams and Excel providing a unified experience. Joget supports broader integration possibilities with third-party systems and databases, offering flexibility in system architecture.
- Cost and Scalability: SharePoint Online operated on a subscription-based model, which may be predictable but involves ongoing costs. Joget’s open-source Community Edition offers cost advantages for smaller organizations, although Enterprise Edition costs may vary based on deployment and customization needs.
Microsoft introduced the Power Platform for creating process flows on SharePoint Online. The subscription cost for Power Platform is $20 per user/month. On the other hand, processes can be developed using Joget without needing an additional platform, costing $10 per month for 100 users. Costs can be reduced for subscriptions exceeding 100 users.
Conclusion:
Choosing between Joget and SharePoint Online depends on your organization’s specific needs and existing infrastructure. Joget platform is great for any businesses that requires customized solutions because it provides flexibility in cost and integrates with different platform easily. On the ither hand, SharePoint Online provides integration with Microsoft environment, a maintenance-free environment and have security features, making it a good choice for companies who are looking for a comprehensive collaboration platform.
Joget is a strong alternative to SharePoint Online for managing business processes. Its open-source design allows for extensive customization to fit specific business needs, offering more flexibility than SharePoint Online.
Joget produce good results without costing a lot of money with a free Community Edition and flexible licensing options, making it easier to be used by various businesses of all sizes. Its robust integration capabilities and deployment flexibility allow seamless integration with various systems, supporting both on-premises and cloud deployments.
Overall, Joget provides a versatile and efficient solution for automating business workflows, making it a valuable choice for modern businesses.
If your organization is small, with 50-100 employees and have a Microsoft subscription plan than SharePoint Online is the ideal choice for setting up 2-3 processes. It integrates well with existing Microsoft tools and offers straightforward process automation. For larger organizations with over 200 employees, Joget presents a cost-effective solution for implementing multiple systems and processes. With its lower per-user cost and flexibility in creating customized digital solutions.
