Myths about SharePoint Disadvantages Busted

SharePoint is a powerful collaboration platform with a robust user base thanks to the platform’s high flexibility, measurability and customizability. However, several users mean a variety of disadvantages of the platform.

Having worked with SharePoint , we’ve investigated these complaints within and out. We’ve returned to a conclusion that the bulk of those complaints square measure simply myths that arise from wrongful SharePoint implementation or administration and we are getting to dispel most typical ones.

Myth: Poor search practicality

Many users accuse SharePoint of inefficient search. For example, They claim that SharePoint doesn’t come results even after they recognize that sure content has been other. Also, search results will be onerous to seek out and be impertinent, and the question latent period will be slow.

Myth debunked:

SharePoint has advanced search capabilities. For instance, such options as taxonomy, compartmentalization and information square measure chargeable for creating content simply searchable and accessible. To boot, SharePoint will be integrated with AI to change users to visualize search suggestions upon writing a question into a research box. However, SharePoint search can’t be as effective as, say, Google search while not correct configuration and regular optimization. Thus, however, the search works depending on a SharePoint admin’s ability.

Myth: Non-intuitive interface

Users claim that the SharePoint default interface is plain. They conjointly say SharePoint is inconvenient to utilize, which hinders user adoption.

Myth debunked:

This is a typical downside of uncustomized or poorly custom-made SharePoint solutions. However, the platform itself is extremely versatile and permits making easy and interesting interfaces tailored to users’ wants. for instance, to create the content on a SharePoint page easier to understand, a ribbon, left-hand navigation and a footer will be eliminated from SharePoint sites with the assistance of customization. As for creating a SharePoint answer for additional participation and encouraging wider use, custom stigmatization will be of facilitating.

Myth: sophisticated customization

It’s a preferred belief that finish users can’t customise SharePoint by themselves as, for instance, SharePoint customization via Visual Studio needs sturdy programming skills.

Myth debunked:

After the discharge of Power Apps and Microsoft Flow, customization became manageable even for users while not deep technical data. These tools facilitate users to simply produce custom forms and automatic workflows. for instance, Microsoft Flow offers a gallery of templates that may be wont to produce numerous workflows like moving a file into a special folder once approved.

Myth: Feature redundancy

Users struggle to master and obtain worth from all SharePoint options. Moreover, just in the case of SharePoint Online, Microsoft releases frequent updates which will confuse users. So, it appears that the slogan “If you build it, they’ll come” doesn’t work for SharePoint.

Myth debunked:

Here the matter is at the structure level: lack of a strong modification management strategy skilled IT consulting services and correct coaching. while not this package, users and admins won’t be ready to build the foremost of the platform and SharePoint adoption can most likely fail.

Myth: untidy storage

Many users notice that, once a particular time, a SharePoint answer continuously winds up turning into a large number. It becomes troublesome to seek out digital assets there, particularly if they’re misplaced or duplicated.

Myth debunked:

The actual downside is the lack of or poor governance policies that stipulate WHO will produce, update and delete SharePoint content. Also, implementing machine-driven content retention and deletion policies square measure crucial for keeping order in SharePoint libraries.

Myth: High total price of a SharePoint answer

It appears unsatisfying to several that, though SharePoint subscription plans begin at $5.00, the entire price of SharePoint implementation will be as high as $200,000 thanks to further expenses on knowledge migration, integration, customization, workflows and additional.

Myth debunked:

With thorough IT consulting on SharePoint implementation aiming to a company’s business wants associate degreed an allotted budget, a SharePoint answer won’t price a fortune. for instance, implementation prices will be reduced thanks to advising to use out-of-the-box SharePoint practicality wherever doable, providing conducting the value/cost analysis, associate degreed choosing a reiterative development path.

Real or make-believe disadvantages?

When wanting deeper into the explanations why users hate SharePoint, we have a tendency to see that they’re typically caused by improper SharePoint implementation, configuration or use. So, our recommendation is to entrust practised SharePoint specialists with the task of SharePoint configuration and administration for the answer to bring you perfect operation and most worth.


We hear this plenty, particularly from inventive departments in corporations, SharePoint isn’t designed to be accustomed manage all our media files. Well, because it comes out of the box will|this will|this could|this may} be faithful to a precise extent… however, if you refer back to my diary post from last year (Turning SharePoint into a DAM (Digital quality Management System)) you may see that you simply can build SharePoint into an awfully powerful Visual quality Management System that utilizes your existing investment in SharePoint and removes the necessity to manoeuvre all of your content or started external systems.

SharePoint will simply be way more than a “simple” content Management system.


Even Jeff Teper, on stage last year at ESPC, intimated that handling video was troublesome. Video is one of the key drivers that draws customers to the U.S.A.. problems begin with uploading because of file size limitations natively in SharePoint, though this is often improved in 2016, the proliferation of 4K video from cameras and phones means that you may need a distant BLOB Storage answer to modify intake of huge files. we tend to partner with Metalogix with their SharePoint product on several of our deployments as an example. Microsoft’s own tools like their O365 Video permit for a few handling of the video however the file-formats area unit is quite restricted. However, if you’re talking regarding On-Premise, or Azure primarily based SharePoint you would like a hybrid answer that is wherever, as Teper recommended, it gets troublesome. Our Media Rich electronic countermeasures answer allows the handling of the many additional video file varieties (even 4K and above) at intervals of your SharePoint Libraries facultative playback on any device while not the necessity for plug-ins. Media Rich will handle the self-service trans-coding and even be started to mechanically prepare and deploy to focus on the destination.

SharePoint will handle video simply with the proper integrated answer.


This has been a relentless refrain from customers, the lack to duplicate the practicality of a desktop browser on a mobile device, with the most feature that customers wish, being the flexibility to look and see their assets, permitting review and approval workflows while mobile. one of the most important problems with SharePoint as a full has been the necessity to transfer the quality to even simply read, except for mobile it’s even additional of difficulty as there might not be a viewing application accessible then you’ve got information measure issues and the safety of getting files pushed to mobile devices. Our electronic countermeasures product has provided an answer for purchasers that permits them to try and do not solely read firmly in low information measure on a mobile browser over 450 image and document file types, however conjointly HTML5 video support.

The new mobile apps simply declared by Microsoft, that area unit because of a ship within the returning months, deliver a cool new mobile destined interface that guarantees to mend a number of the problems we tend to hear however while not seeing them in action we tend to cannot see if this is often the case, particularly for On-Premise customers and users of older SharePoint servers. we are going to still provide our markup language primarily based on solutions for this and to integrate with the new apps to serve all customers.