Supplier Management System: Your End-to-End Procurement Solution
Welcome to the Future of Procurement: Digitize Your Supply Chain with Our Supplier Portal
In today’s fast-paced, globalized marketplace, procurement teams need more than just tools they need smart solutions that streamline operations, improve supplier relationships, and enhance collaboration across the supply chain. Iqra Technology’s Supplier Portal is an innovative, low-code solution designed to automate and simplify every step of your procurement process from supplier onboarding and quote submissions to purchase order tracking and invoice approvals.
This digital supplier management system integrates seamlessly with your existing ERP infrastructure whether it’s SAP, Oracle, or any other platform empowering procurement teams to reduce manual tasks, eliminate errors, and drive procurement efficiency.
Key Features of Our Supplier Portal
Streamlined RFQ and Bidding Management
Simplify your RFQ and bidding process with our Supplier Portal:
- Digital RFQ Management: Easily post RFQs, manage responses, and evaluate quotes with built-in tools that speed up decision-making.
- Supplier Bidding Portal: Suppliers can place bids and upload supporting documents directly through the portal, ensuring a smooth submission process.
- Bid Evaluation Tools: Compare bids side by side, using automated scoring and customizable templates to assess cost, quality, and delivery.
- Bid Revisions & Negotiations: Suppliers can revise their bids before the deadline, and you can negotiate directly through the platform, improving flexibility.
- Quick Bid Awarding: Select and award the winning bid with ease, and generate purchase orders directly from the system.
End-to-End Supplier Management
Our Supplier Portal covers every stage of supplier engagement and procurement management
- Supplier Onboarding Portal: Streamline supplier registration and ensure that all relevant supplier data is collected in a consistent, structured way, making onboarding quicker and more efficient.
- Submit Supplier Quotes Online: Suppliers can submit their quotes and respond to RFQs digitally, ensuring faster turnaround and greater accuracy.
- Supplier Invoice Submission Portal: Simplify the invoice submission process with a direct digital portal where suppliers can upload and track invoices, reducing the need for manual data entry and approval bottlenecks.
- Real-Time Purchase Order Tracking: Monitor the status of all your purchase orders in real-time, providing complete visibility into your procurement cycle and ensuring timely deliveries.
- View Payment Status Online: Suppliers can access up-to-date information regarding the status of their payments, improving transparency and trust in your payment process.
Automated Procure-to-Pay Process
Reduce operational inefficiencies by automating the entire procure-to-pay workflow:
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- Supplier Invoice Approval Workflow: Automatically route supplier invoices through multi-level approval processes to ensure quick and accurate payments.
- Supplier Delivery Status Updates: Track supplier deliveries, monitor timelines, and ensure compliance with agreed-upon terms.
- Automated Procurement Workflows: Automatically generate purchase orders based on approved bids, set up notifications for payment approvals, and track all procurement-related actions in one place.
ERP Integration for Seamless Data Flow
Ensure your entire procurement and supplier management processes are in sync with your enterprise systems:
- ERP-Integrated Supplier Portal: Fully integrate with popular ERP systems such as SAP, Oracle, and others, to synchronize purchase orders, invoices, supplier data, and payment information.
- Custom ERP Integrations: Built to be flexible, our solution adapts to your existing ERP system, enabling smooth data transfer and reducing manual data entry.
- Automated Data Sync: Keep your procurement team’s data and financial system in sync automatically, reducing errors and improving overall operational efficiency.
Customizable Supplier Collaboration Platform
Foster stronger, more transparent relationships with your suppliers:
- Supplier Communication Hub: Facilitate seamless communication between procurement teams and suppliers, making it easier to resolve issues and share updates.
- Automated Notifications and Alerts: Send automatic notifications to suppliers about key milestones, such as bid deadlines, PO status updates, and payment approval statuses.
- Collaborative Document Management: Share and collaborate on important documents such as RFQs, contracts, and agreements, ensuring that everyone is on the same page.
Real-Time Supplier Dashboard: Key Insights at a Glance
The Supplier Portal features an intuitive real-time dashboard that gives procurement teams and suppliers clear visibility into key metrics, bid status, and project progress for faster decision-making. Key highlights include:
Active Bids Overview: View active bids by Department (e.g., Finance, HR, IT) and Status (e.g., Bid Awarded, Proposal Received, Evaluation).
Project Budget vs. Actual Award: Instantly compare budgeted vs. actual awards to ensure accurate spending and budget management.
Bid Tracking: Track both active and closed bids, and monitor bid closing dates to stay on top of deadlines and priorities.
Why Choose Our Supplier Portal?
The Supplier Portal by Iqra Technology is the ultimate solution to transform your procurement operations. Built on the Joget Low-Code Platform, it provides an all-in-one procurement management tool that simplifies supplier communication, streamlines procurement cycles, and ensures real-time visibility across the entire supply chain. Here’s why it stands out:
Simplified Supplier Engagement
Manage your supplier relationships with ease and transparency:
- Onboard suppliers quickly with a seamless, automated process.
- Track supplier performance and bid status in real-time.
- Enable self-service supplier management, reducing administrative overhead.
Increased Procurement Efficiency
Speed up the entire procurement process:
- Automated workflows for RFQs, bids, orders, and invoices eliminate bottlenecks.
- Real-time tracking of all procurement activities improves responsiveness and decision-making.
- Instant updates on bid submissions, approval statuses, and payment progress reduce delays.
Unlock Seamless Procurement with Real-Time Supplier Insights
The Supplier Portal is equipped with powerful tools to provide real-time visibility and actionable insights into your procurement cycle. Key dashboard features include:
- Bid Tracking: Monitor and manage the status of active bids in real-time.
- Financial Oversight: Stay on top of your procurement budget with project budget vs. actual awards tracking.
- Supplier Analytics: Evaluate supplier performance based on key metrics like delivery time, bid success rate, and order fulfillment.
Maximize ROI with Our Low-Code, Scalable Solution
At Iqra Technology, we understand the importance of scalability and customization in today’s competitive market. The Supplier Portal is built on the Joget Low-Code Platform, which means you can:
- Rapidly deploy the portal and start using it right away.
- Quickly customize features and workflows without the need for complex coding or IT resources.
- Adapt the portal to your evolving business needs, ensuring it remains a strategic asset as your business grows.
How It Works: Simple, Efficient, and Automated
- Automate Supplier Onboarding: Suppliers register and submit their data through an intuitive online interface, reducing manual data entry and speeding up the onboarding process.
- Post RFQs & Receive Bids: Easily manage RFQs, allowing suppliers to submit their quotes, along with supporting documents, directly through the portal.
- Automated Bid Evaluation: Quickly evaluate bids based on customizable criteria, including cost, quality, and delivery time, to make faster procurement decisions.
- Manage Orders and Payments: Track purchase orders, delivery status, and payment updates in real-time, ensuring you have full visibility of every step in the process.
Ready to Streamline Your Procurement?
Take the next step toward digitally transforming your supply chain. Iqra Technology’s Supplier Portal is designed to streamline your procurement process, enhance supplier collaboration, and automate key workflows, saving you time and money.
Book a demo today and see how our solution can work for your business
Frequently Asked Questions (FAQs)
Our Supplier Portal is a digital supplier management system built on the Joget Low-Code Platform that streamlines the entire procure-to-pay process. It enables suppliers to easily register, view bids, submit quotes, track purchase orders, and manage invoices—all through an intuitive, user-friendly interface.
The Supplier Portal seamlessly integrates with popular ERP systems such as SAP, Oracle, and others. This integration allows for real-time synchronization of supplier data, purchase orders, and financial information, ensuring smooth data flow between systems without manual entry.
Yes! Suppliers can self-manage their information through the Supplier Portal. They can update their profiles, submit quotes, view purchase orders, track payments, and submit invoices—all from a single platform.
The Supplier Portal allows suppliers to:
- Submit bids directly through the platform, including RFQ responses and required documents.
- View real-time updates on the status of their bids.
- Receive notifications for bid awards, allowing for faster procurement decisions.
- Revise bids before the deadline and negotiate terms directly via the platform.
Yes, the Supplier Portal is mobile-responsive, allowing users to access and manage their accounts, bids, orders, and invoices from any device, whether it’s a smartphone or tablet.
Suppliers can upload invoices directly through the portal, where they will be automatically routed for multi-level approval. Procurement teams can then review, approve, or reject invoices, ensuring a smooth and transparent approval process.
Yes, the Supplier Portal is fully customizable to meet your business’s unique needs. You can tailor workflows, reporting, and data fields to align with your specific procurement processes.
We provide 24/7 customer support to assist with any issues related to the portal. In addition, we offer comprehensive training and documentation to help users maximize the portal’s potential.
The Supplier Portal prioritizes data security with role-based access controls, data encryption, and secure document sharing. All sensitive supplier and procurement data is protected to ensure confidentiality and compliance with industry standards.
Yes, the Supplier Portal allows you to manage multiple suppliers efficiently by centralizing all supplier data, order statuses, payments, and bid information in one place. You can track and evaluate suppliers based on various metrics like delivery performance, pricing, and reliability.
Setting up the Supplier Portal is fast and efficient due to its low-code nature. It can be customized and deployed in a matter of weeks, depending on the level of customization required.
