Supplier Creation Requests
Digitalization of the supplier creation and approval process using SharePoint, replacing manual processes with an online workflow and automated supplier posting to ERP.
Client Overview
A leading exhibition and event organizer operating across multiple international locations with centralized supplier governance needs.
Technical Stack
Industry
Hi-Tech, Energy, Real Estate, Chemicals, Healthcare, Hospitality, Trading, and Oil & Gas
Region
UAE
Project-size
Non-Disclosable
Company size
Large Scale Company
Implementation Highlights
Created a SharePoint list to store supplier creation requests and maintain structured data.
Designed and developed Nintex Forms to capture essential supplier information with validations.
Implemented Nintex Workflows with multi-level approval logic based on business requirements.
Integrated workflow with ERP system by invoking an SQL stored procedure–based API and passing required parameters.
Applied form-level and workflow-level validations to ensure data accuracy and completeness.
Implemented error handling and logging to track posting failures and ensure reliability.
Challenges & Solutions
Collecting complete and accurate supplier information from users in a standardized format.
Solution: Designed structured Nintex Forms with mandatory fields, validations, and user-friendly layouts.
Ensuring proper approvals and avoiding unauthorized supplier creation.
Solution: Implemented a multi-level, role-based Nintex approval workflow with conditional logic.
Reliable posting of approved supplier data to the ERP system through backend integration.
Solution: Integrated Nintex Workflow with an SQL stored procedure–based API, including error handling and logging.
1000+ Projects Experienced
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8+
Years of Business
Experience
100+
Happy
Customers
15+
Countries with
Happy Customers
100+
Agile enabled
employees
Results & Impact
- Reduced supplier onboarding turnaround time by automating data collection and approval processes.
- Eliminated manual paperwork, enabling a fully paperless supplier creation process.
- Increased operational efficiency for procurement and finance teams by minimizing manual intervention.
- Improved data accuracy and consistency through validated forms and standardized workflows.
- Enhanced control and compliance with role-based approvals and complete audit trails.
Key Learnings & Achievement
- Gained hands-on experience in building end-to-end automation using SharePoint, Nintex Forms, and Nintex Workflows.
- Strengthened skills in ERP integration using SQL stored procedures and API-based posting.
- Developed expertise in designing approval workflows, role-based access, and business validations.
- Improved troubleshooting skills by handling integration errors, data validation issues, and workflow exceptions.
- Successfully delivered a scalable, paperless supplier onboarding solution aligned with business requirements.
- The solution has been thoroughly documented and maintained as a well-structured reference framework, enabling organizations to easily review, comprehend, and replicate the implementation approach with confidence. This establishes the solution as a validated and dependable model while strengthening trust and motivating prospective organizations to engage with us.
