Email Vendor Stock Details Bot
The Email Vendor Stock Details Bot was developed to automate the extraction, filtering, and communication of stock availability information to vendors and customers. The bot reads stock data from an Excel file, filters relevant product information, formats the data into a standardized email template, and automatically sends stock availability updates, ensuring timely and accurate communication.
Client Overview
The client manages inventory across multiple products and requires regular stock updates to be shared with vendors and customers without manual intervention.
Technical Stack
Industry
Hi-Tech
Region
USA
Project-size
Non-Disclosable
Company size
Mid-scale company
Implementation Highlights
Filtering of relevant products based on business rules
Dynamic population of a predefined email template
Formatting stock data into a clear, readable email table
Automated email sending to vendors / customers
Automated reading of stock details from Excel, including:Product Code ,Product Name ,Current Stock ,Stock Arriving Soon ,Expected Availability
Challenges & Solutions
Data Accuracy in Excel
Solution: Implemented validation checks for empty or invalid stock values before email generation.
Email Formatting & Readability
Solution: Used structured HTML templates to ensure consistent and professional presentation.
Recipient Management
Solution: Configured dynamic recipient mapping based on vendor or customer data.
1000+ Projects Experienced
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8+
Years of Business
Experience
100+
Happy
Customers
15+
Countries with
Happy Customers
100+
Agile enabled
employees
Results & Impact
- 60–70% reduction in manual email preparation time
- Reduced risk of incorrect or outdated stock information
- Consistent and repeatable notification process
- Faster communication of stock availability
- Improved transparency for vendors and customers
Key Learnings & Achievement
- Excel-driven automation is effective for inventory communication
- Standardized email templates improve clarity and professionalism
- Automation reduces dependency on manual follow-ups
- The solution has been thoroughly documented and organized as a structured reference guide, enabling organizations to easily review, understand, and replicate the implementation process with confidence. This establishes the solution as a trusted and dependable model, fostering credibility and motivating potential organizations to collaborate with us.
